enroll_sync.qmd

---
toc-depth: 5
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## Enroll for Sync Updates

The OTTR templates are always a work in progress. New features are added and bugs are smoothed out over time. [Your feedback is greatly appreciated](https://github.com/ottrproject/OTTR_Template/issues/new/choose). When updates are made to non-content files (checks, automation), pull requests are automatically filed to downstream repositories made from the template.

### Add `jhudsl-robot` as a collaborator

*You can skip this step if your course is in the `jhudsl` or `fhdsl` organization.*

To enable the full functionality of GitHub Actions, add `jhudsl-robot` as a collaborator with write access:

1. In your repository, go to **Settings** > **Collaborators & Teams** and click **Add people**.
2. Search for and add `jhudsl-robot`.
3. If prompted, choose the **Write** option, then click **Add jhudsl-robot to this repository**.

<img src="https://github.com/ottrproject/OTTR_Template/raw/main/resources/screenshots/add-jhudsl-robot.png" width="400">

### Which sync file should you edit?

Add your repository name to the `.github/sync.yml` file of the OTTR template you created your repository from:

- [OTTR_Template sync file](https://github.com/ottrproject/OTTR_Template/blob/main/.github/sync.yml) — for R Markdown courses
- [OTTR_Template_Website sync file](https://github.com/ottrproject/OTTR_Template_Website/blob/main/.github/sync.yml) — for websites
- [OTTR_Quizzes sync file](https://github.com/ottrproject/OTTR_Quizzes/blob/main/.github/sync.yml) — for quizzes

### If you are not part of the `jhudsl` or `fhdsl` GitHub organization

Use one of these options:

- **Google Form** — submit your organization/username and repo name in the [OTTR Feedback Google Form](https://forms.gle/jGQnd5oemHWyuUq28) and we'll make the edit for you.
- **Open an issue** — use the links in the table below and provide your repo info; we'll update `sync.yml` for you.
- **Fork and PR** — fork the template repo, edit `sync.yml` on a new branch adding your repo name where it says `#NEW REPO HERE#`, commit, and open a pull request. Add a comment tagging `@kweav` so we see it.

<details>
<summary><strong>
If you are part of the  <code>jhudsl</code> or <code>fhdsl</code> GitHub organization
</strong></summary>

1. Open the relevant sync file above and click the pencil icon to edit.
2. Add your repository name where it says `#NEW REPO HERE#`, indented to match the other entries.

![](https://raw.githubusercontent.com/ottrproject/OTTR_Template/main/resources/screenshots/edit-sync.yml.png)

3. Click **Commit changes...**, type `Add new repository to sync` as the commit message, and choose **Create a new branch**.
4. Click **Propose changes**, then open a pull request and request `@kweav` as a reviewer.

</details>

| Repository | Issue Links |
|:---:|:---|
| OTTR_Template | [General issue](https://github.com/ottrproject/OTTR_Template/issues/new/choose) · [Add new repo to sync](https://github.com/ottrproject/OTTR_Template/issues/new?assignees=kweav&labels=&projects=&template=new-course-add-to-sync.md&title=) · [Update repo info in sync](https://github.com/ottrproject/OTTR_Template/issues/new?assignees=kweav&labels=&projects=&template=update-course-info-for-sync.md&title=) |
| OTTR_Quizzes | [Open an issue](https://github.com/ottrproject/OTTR_Quizzes/issues) |
| OTTR_Template_Website | [General issue](https://github.com/ottrproject/OTTR_Template_Website/issues/new/choose) · [Add new repo to sync](https://github.com/ottrproject/OTTR_Template_Website/issues/new?assignees=kweav&labels=&projects=&template=new-website-add-to-sync.md&title=) |

<p class="comment">
_If you have any questions about these updates or files, please tag `@kweav` or `@carriewright11`._
</p>

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