Contributor Credentials Package: Letterhead & Digital Stamp Design

[Mayaleeeee]

Background
AsyncAPI contributors increasingly hold significant leadership roles — Design, Code of Conduct Committee members, etc and apply for international fellowships, academic programs, and professional opportunities that require formal organizational documentation.

We have an official logo and email, but no standardized letterhead, digital stamp, or verification process to support these requests professionally.

Problem
Without a formal credentials package, contributors lack a consistent, maintainer-approved way to present their roles externally. This leads to:

• Inconsistent representation of the AsyncAPI brand on reference letters
• No controlled process for maintainer sign-off on contributor documentation
• Contributors potentially missing career opportunities due to missing institutional assets

Why This Is Needed
A standardized package will:

• Give contributors a professional, brand-consistent way to document their roles
• Protect how the AsyncAPI logo and name appear on official documents
• Create a reusable process for future verification requests

Deliverables

• Official letterhead — print-ready PDF using the AsyncAPI logo, official email, and brand colors

• Digital stamp/seal — high-resolution SVG for use on issued letters

• Verification footer — designed footer section on the letterhead with placeholder disclaimer text

• Verification guide — one clean designed PDF template showing how institutions can verify contributor roles

[aeworxet]

This GitHub issue is submitted for the Microgrant Program calendar-month round 2026-07.

I see this issue was opened on 2026-06-10 (yesterday).

@thulieblack, @princerajpoot20 - could you please assess whether this issue is ready to be implemented, or does it need a prior discussion?

[thulieblack]

This proposal requires a prior community discussion to address critical legal and governance risks before any design work begins. Creating digital stamps needs strict legal guidelines and we need to define who can approve these credentials and how the process is managed.

Similar to when we needed to refresh and update the Code of Conduct and establish the committee, I had to consult the legal team at LF we need to ensure everything is done correctly before proceeding with this.

[Mayaleeeee]

That makes lot of sense @thulieblack
I'll bring it up in our next community meeting and create a discussion of it in the community repo.